UNICEF actively contributes to the advancement of the Millennium Development Goals within Nigeria, driven by its core mandate to champion the protection of children's rights, address their fundamental needs, and enhance their opportunities for realizing their full potential.
- Job Title: Programme Assistant, G-5, Abuja, Nigeria
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 5 years
- Location: Abuja
- Job ID: 565639
How You Can Make an Impact
With the guidance and oversight of a dedicated
supervisor, the Programme Assistant plays a pivotal role in supporting UNICEF's
Education Section. This role involves executing various procedural,
administrative, and operational tasks to facilitate the development,
implementation, and monitoring of the country program. The objective is to
ensure the timely and effective delivery of services, all in accordance with
UNICEF's established rules and regulations.
Key Functions and Accountabilities:
- Contract Processing: Streamlining the processing of contracts for consultants, vendors, and external partners who contribute to the program's success. This includes the meticulous preparation and filing of necessary documents on the shared drive, completing required forms and templates, uploading Terms of Reference (TORs) in VISION, and coordinating essential logistical arrangements. Maintaining accurate lists of vendors, partners, and consultant rosters.
- Invoice Management: Collecting invoices and organizing documents for approval, followed by processing in VISION.
- Record-Keeping: Responsible for preparing and maintaining records, documents, and control plans to monitor project/program implementation and financial expenditures. Ensuring the Education e-filing system remains well-organized and up to date.
- Administrative Support: Assisting in the management of administrative supplies and office equipment. Maintaining the office calendar, arranging meetings, and meticulously recording meeting minutes while keeping team correspondence well-organized.
- Travel Assistance: Providing invaluable travel support to section staff members, including travel arrangements and entitlements in strict adherence to organizational rules and policies. Collaborating with relevant travel focal points to secure the best service and price for all travel needs.
- Staff Absence Monitoring: Overseeing a system to monitor staff absence, ensuring that the organization maintains a comprehensive view of staff availability.
- Programme Planning Records: Maintaining and updating records related to program planning and development within their respective section.
- VISION Transactions: Executing transactions in VISION to ensure program results, activities, and program coding align with annual work plans (AWPs). Adjusting as necessary based on section revisions.
- Capacity Development Support: Facilitating capacity
development activities, meetings, and conferences by handling logistical
arrangements, and engaging with facilitators, caterers, and hosts. Coordinating
participant availability, liaising with budget focal points and sections on
costs and requirements, and preparing background materials for participants.
To qualify as a dedicated advocate for every child, candidates should meet the following criteria:
- Completion of secondary education, ideally supplemented by technical or university courses relevant to the organization's work.
- A minimum of five years of progressively responsible administrative or clerical work experience.
- Proficiency in English.
For every Child, you demonstrate:
- UNICEF's core values: Care, Respect, Integrity, Trust, and Accountability (CRITA).
- Core competencies including self-awareness, collaboration, partnership building, innovation, strategic thinking, drive for results, and managing ambiguity and complexity.
UNICEF is deeply committed to diversity and inclusivity, welcoming all individuals irrespective of race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. Our organization offers various benefits to staff members, including paid parental leave, breastfeeding breaks, and reasonable accommodations for individuals with disabilities. UNICEF actively promotes flexible working arrangements.
We maintain a strict zero-tolerance policy against any behavior that conflicts with the United Nations and UNICEF's goals and principles, encompassing sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. Our commitment is to safeguard and protect all children, and thus, selected candidates will undergo comprehensive reference and background checks. These checks will encompass the verification of academic credentials and employment history. Candidates should anticipate the possibility of being required to provide additional information for background verification.
Method of Application
Interested and qualified candidates should:Remarks:
- UNICEF appointments are subject to medical clearance and vaccination requirements, including against SARS-CoV-2 (Covid).
- Government employees considering employment with UNICEF typically resign from their government positions before joining UNICEF.
- UNICEF reserves the right to withdraw an offer of appointment without compensation if medical clearance is not obtained or necessary inoculation requirements are not met within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.
- Advertised: September 5, 2023, W. Central Africa Standard Time
- Deadline: September 18, 2023, W. Central Africa Standard Time